Preamble
The following procedures provide a framework within which action may be taken by the College at the appropriate level, whilst providing the student, parents and employers with clear guidelines and the opportunity for appeal
The procedures distinguish between the student in difficulty, and the student involved in a serious breach of discipline.
The procedures apply to full-time and part-time students.
1.    The Student in Difficulty
Disciplinary action may be taken in a variety of circumstances. These may include
    Frequent absences without satisfactory explanation
    Failure to complete work by the set deadline
    Anti-social behavior
    Breaches of college rules at college, during college time, or on college activities
    Poor effort and/or achievement grades
Stage 1
The first line of action will be via the student’s Personal Tutor. The Personal Tutor is made aware that a student is in difficulty in various ways:
    Receipt of Student Progress Report(s) from Lecturer(s)
    Receipt of a report of poor attendance
    Monitoring of Effort and Achievement grades
The Personal Tutor (PT) will discuss the difficulty with the student, the outcome of which is recorded.

Stage 2
If outcome of discussions is unsatisfactory and/or the situation does not improve, the PT will record any important issues or agreed actions and monitor these throughout and within an agreed timescale
Stage 3
If there is still no improvement, within the deadline set, the PT notifies the Head of Programme (if
appropriate) of the student’s continuing difficulties and provides the relevant evidence for stages 1.1 and 1.2 of the disciplinary procedures. The HOP will then arrange a meeting with the student, within a working week. The HOP may issue a formal warning to the student, together with further improvement guidelines which may include a period of ‘On Report’. The outcome of the meeting is confirmed in writing to the student and the student must sign to confirm receipt of the formal written warning. The letter should draw their attention to the Student Disciplinary Policy and Procedures on our website and in all subsequent disciplinary correspondence

Stage 4
If there is no subsequent improvement in the student’s behaviour, the HOP or a member of the Principal will issue the student with a final formal written warning together with improvement guidelines and, in certain circumstances, will also suspend the student for a period not exceeding five working days. The student must sign to confirm receipt of the final formal written warning.

Stage 5
If there is again no improvement, the student will have their course of study terminated by a HOP and a
member of the Academic Staff. The student, will be notified in writing and sent the College’s Student
Disciplinary Policy and Procedures which draws attention to the appeals procedure. The Home Office will be contacted and informed of the situation.

If expulsion is the outcome the student may elect to have their case heard by the Appeals Committee. The student must write, within five working days of notification of expulsion, to the Appeals Committee c/o The Principal.

2.    Serious Breaches of Discipline
    Anti-social behavior
    Theft
    Fighting, assault on another person
    Bullying
    Deliberate damage to College property
    Substance abuse or being under the influence of alcohol or illegal drugs
    Possession of, or dealing in, any illegal drugs
    Malpractice in external examinations
    Misuse of computer equipment or software

Stage 4
The Principal or HOP shall have the power to suspend a student for serious breach of discipline for a period not exceeding five working days. The HOP must report immediately to the Principal and also inform the PT. The HOP will be responsible for liaison with the suspended student. The reason for suspension will be given in writing to the student.
Within three working days of the suspension the student concerned will be informed of any proposed further action, which shall be EITHER:
    A final formal written warning. This will be sent by the HOP or the Principal and the student must sign to confirm receipt of the final formal written warning OR
    If the breach of discipline is sufficiently serious then immediate expulsion would be considered. If the outcome is expulsion, the HOP and the Principal will confirm the reasons for this in writing to the student and send the College’s Student Disciplinary Policy and Procedures which draw their attention to the appeals procedure

Stage 5
If following the final formal written warning, there is a further breach of discipline the student may
have their course of study terminated by the HOP and the Principal. The student will be notified in writing and sent the College’s Student Disciplinary Policy and Procedures which draw their attention to the appeals procedure.
If expulsion is the outcome the student may elect to have their case heard by the Appeals Committee. The student must write, within 3 working days of notification of expulsion, to the Appeals Committee c/o The Principal

3.    The Appeals committee
3.1    The Appeals Committee will be appointed annually at the start of the academic year and will consist of:
    A Programme Leader or Tutor from a different Faculty to that of the student
    A student representative
    One member of the Governing Body
   The Governor member shall chair this Committee
3.2    The Principal shall not be a member of the Appeals Committee
3.3    No member of staff shall form part of the Appeals Committee if he or she has been involved in referring the matters which are the subject of the disciplinary action to the student’s Personal Tutor, to the Head of Programme  or to a member of the Principal, or if he or she has been directly involved in the circumstances surrounding any such matter
3.4    The Appeals Committee shall meet as soon as possible and, in any case, not later than five working days from the date when it became necessary for it to be convened
3.5    The student concerned shall have the right to appear (and be accompanied by a lay representative -normally - if he or she wishes) at a meeting of the Appeals Committee
3.6    The Committee shall have the power to suspend or to expel the student
3.7    The decision of the Appeals Committee shall be final

4.    The Role of College representative
The relevant Head of Programme or Lead Tutor will represent the College

5.    Appeals Committee procedures
Once the student has indicated that he or she wishes to invoke the Appeals Committee hearing, the following parties must be informed in writing of the date of the hearing and the procedures for the Appeals Committee:
    The student concerned (the complainant)
    The Student member of the Appeals Committee
    The College representative

6.    Communication
The college administrator will act as Officer for the Appeals Committee and for all subsequent communication

7.    Statements
At least two working days before the hearing the administrator will supply the complainant, the members of the Appeals Committee:
7.1    A written statement by the complainant with any relevant background information
7.2    A written statement summarising the College’s position in the complaint
7.3    Copies of any documents which are to be put before the Appeals Committee

8.    Meeting of the Appeals Committee
8.1    The Chair of the Appeals Committee will outline the complaint, the outcome of previous investigations and identify the principal issue(s) to be resolved
8.2    Opinion will be sought from the complainant and the College representative. The Chair will then decide whether both parties will be present throughout the proceedings, or will be present only when explaining their position and answering questions. Whatever the decision, the Chair will have the right to ask a party to withdraw if it becomes necessary
8.3    The complainant and/or her or his lay representative, will explain their position and answer any questions put by the Committee or the College representative
8.4    The College representative will explain the position of the College and answer any questions put by the Committee or the complainant
8.5    Witnesses may be called, whose anonymity may be protected at the discretion of the Chair of the Appeals Committee
8.6    Both parties will sum up their case and then withdraw from the Appeals Committee
8.7    The Committee will deliberate on the appeal in private
8.8    The outcome of the hearing will be based on the majority decision of the Committee
8.9    The Committee may adjourn any hearing to receive further evidence they may require, to enable an interested party to attend, or for any other appropriate reason
8.10 The administrator or a representative will keep brief notes of the proceedings and record the decision, which will be signed by the members of the Committee. This record will not be made public, but will be available to the parties

9.    The Decision of the Appeals Committee
After the formal hearing, the complainant and the Principal are to be notified in writing by the administrator as soon as possible, but within three working days, of the decision of the Committee and the reasons for it

10.    Dissatisfaction with the way the procedure has been used
If you feel the disciplinary procedure has been incorrectly or unfairly applied, you may write to the Principal or Chairman of the Board of Governors at any stage, giving reasons for your view

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